Yavapai County Fair Association Rodeo Fairgrounds in Prescott Vly, Arizona (AZ)

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Yavapai County Fair Association Rodeo Fairgrounds
Employer Identification Number (EIN)860042402
Name of OrganizationYavapai County Fair Association Rodeo Fairgrounds
AddressPO BOX 26557, Prescott Vly, AZ 86312-6557
ActivitiesFair, Community promotion, Erection or maintenance of public building or works
SubsectionSocial Welfare Organization
Ruling Date01/1977
DeductibilityContributions are not deductible
FoundationAll organizations except 501(c)(3)
OrganizationCorporation
Exempt Organization StatusUnconditional Exemption
Tax Period12/2009
Assets$25,000 to $99,999
Income$10,000,000 to $49,999,999
Filing Requirement990 (all other) or 990EZ return
Asset Amount$73,524
Amount of Income$17,661,424
Form 990 Revenue Amount$2,375,920
National Taxonomy of Exempt Entities (NTEE)Recreation, Sports, Leisure, Athletics: Fairs, County and Other


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Amount of income in 2009: $17,661,424
Yavapai County Fair Association Rodeo Fairgrounds: 

 $17,661,424
Other organizations performing similar types of work: 

 $315,861

Assets in 2009: $73,524
Yavapai County Fair Association Rodeo Fairgrounds: 

 $73,524
Other organizations performing similar types of work: 

 $452,016

Expenses in 2007: $7,462,626
This organization: 

 $7,462,626
Other organizations performing similar types of work: 

 $300,140

Income to expenses ratio in 2007: 1.0
This organization: 

 1.0
Other organizations performing similar types of work: 

 1.1

Expenses allocated to program services in 2007: 63.0%
This organization: 

 63.0%
Other organizations performing similar types of work: 

 64.4%

Number of employees in 2007: 11
Yavapai County Fair Association Rodeo Fairgrounds: 

 11
Other organizations performing similar types of work: 

 4

Employees paid over $50,000 in 2007: 18.2%
This organization: 

 18.2%
Other organizations performing similar types of work: 

 0.0%

Grants share in income in 2007: 2.9%
Yavapai County Fair Association Rodeo Fairgrounds: 

 2.9%
Other organizations performing similar types of work: 

 6.8%

Financial snapshot ($)

Revenue for 2007

Assets at end of 2007

Expenses for 2007

Functional Expenses for 2007 ($)

Income-Producing Activities for 2007

Revenue, Expenses, and Changes in Net Assets or Fund Balances
20002001200220032004200520062007
Total revenue$5,420,676$6,367,754$6,545,789$7,487,211$7,394,761$6,809,676$7,635,080$7,135,008
Contributions, gifts, grants, and similar amounts received$4,618,644$459,547$223,296$189,109$267,900$272,548$237,247$204,848
Contributions to donor advised funds$0$0
Direct public support$0$60,000$0$0$0$0$0$0
Indirect public support$0$0$0$0$0$0$0$0
Government contributions (grants)$4,618,644$399,547$223,296$189,109$267,900$272,548$237,247$204,848
Program service revenue including government fees and contracts$422,814$1,049,355$826,939$895,863$903,882$1,076,534$1,016,678$843,300
Membership dues and assessments$0$0$0$0$0$0$0$0
Interest on savings and temporary cash investments$157,925$0$0$0$0$0$0$0
Dividends and interest from securities$0$135,386$262,594$200,998$190,719$31,897$12,451$18,547
Net rental income or (loss)$39,643$49,167$453,529$435,938$494,620$592,311$601,031$344,922
Gross rents$39,643$49,167$453,529$435,938$494,620$592,311$601,031$344,922
Less: rental expenses$0$0$0$0$0$0$0$0
Other investment income$0$0$0$0$0$0$0$0
Gain or (loss) from sales of assets other than inventory$0$50,000$0$140,392$0$25,544$0$0
Gross amount from sales of assets other than inventory$0$50,000$0$140,392$0$25,544$0$0
Less: cost or other basis and sales expenses$0$0$0$0$0$0$0$0
Net income or (loss) from special events and activities$0$0$0$0$0$0$0$0
Gross revenue$0$0$0$0$0$0$0$0
Less: direct expenses other than fundraising expenses$0$0$0$0$0$0$0$0
Gross profit or (loss) from sales of inventory$104,915$0$0$0$0$0$0$0
Gross sales of inventory, less returns and allowances$179,892$0$0$0$0$0$0$0
Less: cost of goods sold$74,977$0$0$0$0$0$0$0
Other revenue$76,735$4,624,299$4,779,431$5,624,911$5,537,640$4,810,842$5,767,673$5,723,391
Total expenses$887,751$6,292,067$7,155,310$7,327,053$7,298,597$7,251,780$7,858,511$7,462,626
Program services$530,572$4,428,665$4,328,835$4,409,195$4,672,440$5,008,217$5,399,522$4,701,200
Management and general$357,179$1,863,402$2,826,475$2,917,858$2,626,157$2,243,563$2,458,989$2,761,426
Fundraising$0$0$0$0$0$0$0$0
Payments to affiliates$0$0$0$0$0$0$0$0
Net assets or fund balances at end of year$7,349,998$7,588,300$7,217,544$7,377,702$7,473,866$7,031,762$6,808,331$6,636,650
Excess or (deficit) for the year$4,532,925$75,687$-609,521$160,158$96,164$-442,104$-223,431$-327,618
Net assets or fund balances at beginning of year$2,817,073$7,349,998$7,588,300$7,217,544$7,377,702$7,473,866$7,031,762$6,808,331
Other changes in net assets or fund balances$0$162,615$238,765$0$0$0$0$155,937
Statement of Functional Expenses (for 2007)
TotalProgram servicesManagement and generalFundraising
Total functional expenses$7,462,626$4,701,200$2,761,426$0
Grants paid from donor advised funds$0
Other grants and allocations$0
Specific assistance to individuals$0
Benefits paid to or for members$0
Compensation of current officers, directors, key employees, etc.$321,390$177,832$143,558$0
Compensation of former officers, directors, key employees, etc.$0$0$0$0
Compensation and other distributions, not included above, to disqualified persons (as defined under section 4958(f)(1)) and persons described in section 4958(c)(3)(B)$0$0$0$0
Salaries and wages of employees not included above$334,303$334,152$151$0
Pension plan contributions not included above$10,232$10,232$0$0
Employee benefits not included above$549,354$523,263$26,091$0
Payroll taxes$121,925$97,313$24,612$0
Professional fundraising fees$0$0$0$0
Accounting fees$14,262$0$14,262$0
Legal fees$11,759$0$11,759$0
Supplies$12,826$0$12,826$0
Telephone$0$0$0$0
Postage and shipping$14,226$0$14,226$0
Occupancy$427,360$15,064$412,296$0
Equipment rental and maintenance$473,715$112,521$361,194$0
Printing and publications$2,083$0$2,083$0
Travel$9,756$0$9,756$0
Conferences, conventions, and meetings$2,946$0$2,946$0
Interest$564,473$0$564,473$0
Depreciation, depletion, etc.$530,953$0$530,953$0
Other expenses not covered above$4,061,063$3,430,823$630,240$0
Balance Sheets
20002001200220032004200520062007
Total assets$11,317,077$22,255,209$22,495,553$21,794,251$21,624,903$19,250,548$19,142,792$18,705,094
Cash - non-interest-bearing$64,907$329,288$361,272$162,381$306,499$106,486$355,204$677,507
Savings and temporary cash investments$160,963$51,879$59,641$51,623$51,521$51,521$52,594$53,005
Accounts receivable less allowance for doubtful accounts$0$363,415$777,544$384,540$58,185$481,020$561,893$145,576
Pledges receivable less allowance for doubtful accounts$0$0$0$0$0$0$0$0
Grants receivable$0$0$0$0$0$0$0$0
Receivables from current and former officers, directors, trustees, and key employees$0$0$0$0$0$0$0$0
Receivables from other disqualified persons (as defined under section 4958(f)(1)) and persons described in section 4958(c)(3)(B)$0$0
Other notes and loans receivable less allowance for doubtful accounts$2,144,797$2,021,127$2,058,712$2,015,603$1,908,112$0$0$0
Inventories for sale or use$0$0$15,950$15,950$23,639$28,442$8,695$8,978
Prepaid expenses and deferred charges$0$25,667$422,850$123,069$97,584$79,861$167,144$100,096
Investments - publicly-traded securities$0$0
Investments - other securities$0$0$0$0$0$0$0$0
Investments - land, buildings, and equipment less accumulated depreciation$0$18,809,168$18,428,468$17,599,702$17,211,549$0$0$0
Investments - other$8,070,323$0$280,425$1,408,409$1,879,483$1,397,081$1,309,825$1,465,763
Land, buildings, and equipment less accumulated depreciation$848,587$0$0$0$0$16,996,649$16,580,437$16,149,810
Other assets, including program-related investments$27,500$654,665$90,691$32,974$88,331$109,488$107,000$104,359
Total liabilities$3,967,079$14,666,909$15,278,009$14,416,549$14,151,037$12,218,786$12,334,461$12,068,444
Accounts payable and accrued expenses$324,085$173,816$1,263,895$948,733$811,436$991,227$1,136,717$1,061,518
Grants payable$0$316,388$0$0$0$0$0$0
Deferred revenue$0$0$0$0$0$0$0$0
Loans from officers, directors, trustees, and key employees$0$0$0$0$0$0$0$0
Tax-exempt bond liabilities$0$0$0$0$0$0$0$0
Mortgages and other notes payable$3,638,588$13,969,972$13,859,525$13,329,875$13,176,135$11,097,476$10,970,564$10,805,760
Other liabilities$4,406$206,733$154,589$137,941$163,466$130,083$227,180$201,166
Total liabilities and net assets/fund balances$11,317,077$22,255,209$22,495,553$21,794,251$21,624,903$19,250,548$19,142,792$18,705,094
Total net assets or fund balances$7,349,998$7,588,300$7,217,544$7,377,702$7,473,866$7,031,762$6,808,331$6,636,650
Reconciliation of Revenue per Audited Financial Statements With Revenue per Return
20002001200220032004200520062007
Total revenue$0$6,367,754$6,545,789$7,487,211$7,394,761$6,809,676$7,635,080$7,135,008
Total revenue, gains, and other support per audited financial statements$0$6,457,754$6,545,789$7,487,211$7,394,761$6,809,676$7,547,824$7,290,945
Other expenses$0$90,000$0$0$0$0$-87,256$155,937
Net unrealized gains on investments$0$0$0$0$0$0$0$0
Donated services and use of facilities$0$90,000$0$0$0$0$0$0
Recoveries of prior year grants$0$0$0$0$0$0$0$0
Other$0$0$0$0$0$0$-87,256$155,937
Other revenue$0$0$0$0$0$0$0$0
Investment expenses$0$0$0$0$0$0$0$0
Other$0$0$0$0$0$0$0$0
Reconciliation of Expenses per Audited Financial Statements With Expenses per Return
20002001200220032004200520062007
Total expenses$0$6,292,067$7,155,310$7,327,053$7,298,597$7,251,780$7,858,511$7,462,626
Total expenses and losses per audited financial statements$0$6,382,067$6,916,545$7,327,053$7,298,597$7,251,780$7,771,255$7,462,626
Other revenue$0$90,000$-238,765$0$0$0$0$0
Donated services and use of facilities$0$90,000$0$0$0$0$0$0
Prior year adjustments$0$0$0$0$0$0$0$0
Losses$0$0$0$0$0$0$0$0
Other$0$0$-238,765$0$0$0$0$0
Other expenses$0$0$0$0$0$0$87,256$0
Investment expenses$0$0$0$0$0$0$0$0
Other$0$0$0$0$0$0$87,256$0
Current Officers, Directors, Trustees, and Key Employees
Average hours per week devoted to positionCompensationContributions to employee benefit plans & deferred compensation plansExpense account and other allowances
40$125,592$8,500$0
40$2,520$0$0
16$936$0$0
40$32,764$0$0
30$41,641$5,062$0
40$96,000$8,375$0
Total number of officers, directors, and trustees permitted to vote on organization business at board meetings14
Are any officers, directors, trustees, or key employees listed in Form 990, Part V-A, or highest compensated employees listed in Schedule A, Part I, or highest compensated professional and other independent contractors listed in Schedule A, Part II-A or II-B, related to each other through family or business relationships?No
Do any officers, directors, trustees, or key employees listed in Form 990, Part V-A, or highest compensated employees listed in Schedule A, Part I, or highest compensated professional and other independent contractors listed in Schedule A, Part II-A or II-B, receive compensation from any other organizations, whether tax exempt or taxable, that are related to the organization?Yes
Does the organization have a written conflict of interest policy?Yes
Other Information
Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return, and has it filed a tax return on Form 990-T for this year?Yes
Was there a liquidation, dissolution, termination, or substantial contraction during the year?No
Is the organization related (other than by association with a statewide or nationwide organization) through common membership, governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization?Yes
Direct and indirect political expenditures$0
Did the organization file Form 1120-POL for this year?No
Were substantially all dues nondeductible by members?Yes
Did the organization make only in-house lobbying expenditures of $2,000 or less?No
Dues, assessments, and similar amounts from members$0
Section 162(e) lobbying and political expenditures$0
Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices$0
Taxable amount of lobbying and political expenditures$0
Does the organization elect to pay the section 6033(e) tax on the amount above?No
If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount above to its reasonable estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year?No
Initiation fees and capital contributions$0
Gross receipts for public use of club facilities$0
At any time during the year, did the organization, directly or indirectly, own a controlled entity within the meaning of section 512(b)(13)?No
Amount of tax imposed on the organization during the year under: section 4911$0
Amount of tax imposed on the organization during the year under: section 4912$0
Amount of tax imposed on the organization during the year under: section 4955$0
Did the organization engage in any section 4958 excess benefit transaction during the year or did it become aware of an excess benefit transaction from a prior year?No
Amount of tax imposed on the organization managers or disqualified persons during the year under sections 4912, 4955, and 4958$0
Amount of tax above, reimbursed by the organization$0
At any time during the tax year, was the organization a party to a prohibited tax shelter transaction?No
Did the organization acquire a direct or indirect interest in any applicable insurance contract?No
Did the supporting organization, or a fund maintained by a sponsoring organization, have excess business holdings at any time during the year?No
Number of employees employed in the pay period that includes March 12, 200611
Analysis of Income-Producing Activities (for 2007)
Unrelated business incomeExcluded by section 512, 513, or 514Related or exempt function income
Business codeAmountExclusion codeAmount
Total$5,903,783$1,026,377$0
Program service revenue
Program service revenue 1000000$0Section 501(c)(3), (4), or (5) organization conducting an agricultural or educational fair or exposition - Qualified public entertainment activity income (section 513(d)(2))$589,281$0
Program service revenue 2000000$0Section 501(c)(3), (4), or (5) organization conducting an agricultural or educational fair or exposition - Qualified public entertainment activity income (section 513(d)(2))$218,194$0
Program service revenue 3Advertising and related services$35,82500$0$0
Program service revenue 4000000$000$0$0
Program service revenue 5000000$000$0$0
Medicare/Medicaid payments000000$000$0$0
Fees and contracts from government agencies000000$000$0$0
Membership dues and assessments000000$000$0$0
Interest on savings and temporary cash investments000000$000$0$0
Dividends and interest from securities000000$0Dividends, interest, payments with respect to securities loans, annuities, income from notional principal contracts, loan commitment fees, and other substantially similar income from ordinary and routine investments excluded by section 512(b)(1)$18,547$0
Net rental income or (loss) from real estate
debt-financed propertyLessors of nonresidential buildings (except miniwarehouses)$344,92200$0$0
not debt-financed property000000$000$0$0
Net rental income or (loss) from personal property000000$000$0$0
Other investment income000000$000$0$0
Gain or (loss) from sales of assets other than inventory000000$000$0$0
Net income or (loss) from special events000000$000$0$0
Gross profit or (loss) from sales of inventory000000$000$0$0
Other revenueSpectator sports (including sports clubs and racetracks$5,523,036Section 501(c)(3), (4), or (5) organization conducting an agricultural or educational fair or exposition - Qualified public entertainment activity income (section 513(d)(2))$200,355$0
Information Regarding Taxable Subsidiaries and Disregarded Entities (for 2007)
EIN of corporation, partnership, or disregarded entityPercentage of ownership interestTotal incomeEnd-of-year assets
0000000000%$0$0
0000000000%$0$0
0000000000%$0$0
0000000000%$0$0
Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (for 2007)
CompensationContributions to employee benefit plans & deferred compensationExpense account and other allowances
$0$0$0
$0$0$0
$0$0$0
$0$0$0
$0$0$0
Total number of other employees paid over $50,0000
Statements About Activities (for 2007)
Expenses paid or incurred in connection with the lobbying activities$0
Did the organization receive or hold an easement for conservation purposes, including easements to preserve open space, the environment, historic land areas or historic structures?
Did the organization provide credit counseling, debt management, credit repair, or debt negotiation services?
Did the organization maintain any donor advised funds?
Did the organization make any taxable distributions under section 4966?
Did the organization make a distribution to a donor, donor advisor, or related person?
The total number of donor advised funds owned at the end of the tax year$0
The aggregate value of assets held in all donor advised funds owned at the end of the tax year$0
The total number of separate funds or accounts owned at the end of the tax year (excluding donor advised funds included above) where donors have the right to provide advice on the distribution or investment of amounts in such funds or accounts$0
The aggregate value of assets held in all funds or accounts included above at the end of the tax year$0
Reason for Non-Private Foundation Status
The organization is not a private foundation because it is
Support Schedule
19992000200120022003200420052006
Total$0$0$0$0$0$0$0$0
Gifts, grants, and contributions received$0$0$0$0$0$0$0$0
Membership fees received$0$0$0$0$0$0$0$0
Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is related to the organization's charitable, etc., purpose$0$0$0$0$0$0$0$0
Gross income from interest, dividends, amounts received from payments on securities loans (section 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30, 1975$0$0$0$0$0$0$0$0
Net income from unrelated business activities not included above$0$0$0$0$0$0$0$0
Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf$0$0$0$0$0$0$0$0
The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge$0$0$0$0$0$0$0$0
Other income$0$0$0$0$0$0$0$0
Lobbying Expenditures by Electing Public Charities (for 2007)
Total exempt purpose expenditures$0
Total lobbying expenditures$0
Total lobbying expenditures to influence public opinion (grassroots lobbying)$0
Total lobbying expenditures to influence a legislative body (direct lobbying)$0
Other exempt purpose expenditures$0
Lobbying nontaxable amount$0
Grassroots nontaxable amount$0
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Organizations performing similar types of work
IdNameAddressStateEstablishedTotal Income
1Yavapai County Fair Association Rodeo FairgroundsPO BOX 26557, Prescott Vly, AZ 86312-6557AZ1977-01$17,661,424
2Navajo County Fair Inc404 E Hopi Dr, Holbrook, AZ 86025AZ1985-10$384,274
3San Mateo County Expostion And Fair Association, San Mateo County Event Center2495 S Delaware St, San Mateo, CA 94403-1902CA1948-04$8,952,015
4Utah State Fair Corporation, Utah State Fairpark155 N 1000 W, Salt Lake Cty, UT 84116-3307UT1997-04$4,456,940
5West Oxford Agricultural SocietyPO BOX 78, Fryeburg, ME 04037-0078ME1991-01$3,786,764
6Solano County Fair Association900 Fairgrounds Dr, Vallejo, CA 94589-4003CA1991-06$2,967,270
7Wharton County Youth Fair And ExpositionPO BOX 167, Glen Flora, TX 77443-0167TX1976-06$2,068,302
8St Joseph County Grange Fair AssocPO BOX 578, Centreville, MI 49032-0578MI1940-07$1,343,147
9The Cincinnati International Wine Festival Inc11159 Kenwood Rd, Cincinnati, OH 45242-1847OH1994-04$1,035,576
10St Lucie County Fair Association IncPO BOX 12478, Fort Pierce, FL 34979-2478FL1996-01$966,039
11Suwanee River Fair & Livestock Association IncPO BOX 252, Trenton, FL 32693-0252FL1997-03$920,381
12Ulster County Agricultural SocietyPO BOX 71, New Paltz, NY 12561-0071NY1996-04$892,377
13Washington Parish Fair AssociationPO BOX 697, Franklinton, LA 70438-0697LA1951-01$821,547
14Waukesha County Fair Association2417 Silvernail Rd, Pewaukee, WI 53072-5406WI1998-09$785,724
15Upper Missouri Valley Fair AssocPO BOX 785, Williston, ND 58802-0785ND1991-05$653,341
16The White County Fair Association IncorporatedPO BOX 1605, Searcy, AR 72145-1605AR1986-01$617,983
17Southern Lancaster County Community Fair Association119 Cooks Landing Rd, Peach Bottom, PA 17563-9728PA1980-09$571,822
18Floyd County Fair SocietyPO BOX 301, Charles City, IA 50616-0301IA1987-12$531,193
19Trinity County Fair Association IncPO BOX 880, Hayfork, CA 96041-0880CA1989-05$511,593
20Starr County Fair Association IncPO BOX 841, Rio Grande Cy, TX 78582-0841TX1986-12$498,589
Number of organizations performing similar types of work
Alaska2
Alabama6
Arkansas14
Arizona2
California13
Colorado4
Connecticut7
Delaware1
Florida37
Georgia5
Iowa17
Idaho1
Illinois17
Indiana11
Kansas5
Kentucky12
Louisiana6
Massachusetts9
Maryland8
Maine5
Michigan15
Minnesota4
Missouri12
Mississippi2
North Carolina5
North Dakota5
Nebraska6
New Hampshire4
New Jersey4
New Mexico1
Nevada1
New York14
Ohio10
Oklahoma3
Pennsylvania14
South Carolina8
South Dakota1
Tennessee5
Texas31
Utah2
Virginia16
Vermont4
Washington5
Wisconsin20
West Virginia7
Wyoming1
Total382

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